Name the parties, equipment and space
This is a preparation checklist, not legal advice or a substitute for counsel. Requirements and enforceability depend on the jurisdiction and circumstances. Have a qualified professional review the final terms.
Identify the legal parties, the person authorized to sign, the exact site and the equipment covered. Clarify ownership and whether moving or replacing a machine requires permission. A street address alone may not describe the agreed placement.
Write down how service will work
Resolve routine operating questions while both parties are engaged. A vague promise of 'regular service' can mean different things to the host and operator.
- Who supplies power and any required connectivity?
- When can the operator enter for refills or repairs?
- What product restrictions and cleanliness expectations apply?
- Who handles customer refunds and how can users report problems?
- What response expectations are realistic and measurable?
- How are damage, insurance and interruptions addressed?
Be clear about payments and records
Specify the payment structure, sales definition, reporting records, payment timing and correction process. If exclusivity is proposed, define its scope and exceptions rather than relying on a casual verbal understanding.
Confirm the start date, duration, renewal process and circumstances under which terms can change. Keep the signed agreement and related machine record together. The commission guide explains the calculation questions to bring to that discussion.
Plan for a location that no longer works
Discuss notice, access for removal, any outstanding payments and restoration of the space. Ask your adviser how to address closure, transfer of the property and unresolved service issues.
The Operator System includes an editable DOCX service agreement template. Treat its wording as a draft for review, not a document that becomes appropriate simply because blanks have been filled in.
Sources & scope
Use this guide to help plan your next steps. Examples explain the calculations; they aren’t earnings forecasts. Check local requirements, get supplier terms in writing, and use your own records when making business decisions. This is educational guidance, not professional advice or original market research.
No jurisdiction-specific legal conclusions are made here. Ask a qualified local professional to review your agreement.
Source background checked September 6, 2026. The links provide background, not validation of a particular location or product.
Take the next step with your location.
Use the Operator System’s location checklists, startup tools, and agreement template to organize your plans before placing a machine.
Find the right file in the $79 toolkit
Open the free location checklist, try the free sales-and-cost calculator, or explore the $79 Operator System for spreadsheets and templates to track costs, assess locations, and organize your business.