Before you place a machine
Compare location fit, map startup spending, and prepare for the host conversation before committing to a site.
Location scorer · Cost calculator · Field guides
The toolkit for independent vending operators
A blueprint for running your vending business.
Evaluate your next location. Plan your startup costs. Keep stocking, service visits, and profit in view—with practical files you make your own.
One purchase. Downloadable files. No subscription.
19 editable spreadsheetsPlanning, tracking, and operations
5 PDF field guidesPractical guidance for key decisions
1 agreement templateEditable, with attorney-review notice
From your first location
to your weekly route.
Give each part of the business a place to live, instead of rebuilding your process from scattered notes and one-off spreadsheets.
When you stock and service
Organize product mix, pricing, inventory, and route notes so your next visit starts with a plan.
Product mix · Planograms · Route tools
When you review the numbers
Record revenue, product costs, commissions, and expenses to look beyond gross sales and understand each machine.
Machine P&L · Income & expense tracking
Your operator kit,
file by file.
25 working files, plus a Start Here guide and folder manifest. Open a group to see exactly what’s included.
Editable spreadsheets and documents work locally in common spreadsheet and document apps. You supply your own operating data.
Core operator system1 file
One workbook with Dashboard, Machines, Machine P&L, Inventory, and Route tabs.
Location and setup6 files
Route, profit, and inventory3 files
Snack and drink operations5 files
Advanced and specialty tools8 files
Legal and compliance templates2 files
The agreement includes an attorney-review notice. These materials do not replace professional advice.
Start with the job
in front of you.
- Open the Start Here guide
Use the included orientation and folder manifest to find your way around the bundle.
- Choose the relevant file
Start with a location, a startup budget, or the route you already run.
- Make it your working copy
Enter your own information and build a habit of updating it as your business changes.
A few things to know.
What do I receive?
A ZIP containing 19 editable spreadsheets, five PDF field guides, one editable Location Service Agreement template, and Start Here orientation materials.
Is there a subscription?
No. This is a one-time purchase of downloadable files you use locally.
Does this guarantee profitable locations?
No. These tools help organize your planning and operating information. They do not guarantee revenue, profit, placement approval, or business success.
Can I use the agreement without legal review?
The agreement is a starting template with an attorney-review notice. Have a qualified attorney review it for your circumstances. The toolkit does not provide legal, tax, investment, accounting, or compliance advice.
Free guides for owners and operators
Learn the business, one question at a time.
Best vending machine locations: how to find a good fit
Considering an office, apartment building, gym, or waiting area? Learn what to look for and what to ask before placing your machine.
Vending machine revenue: what’s left after expenses?
Sales are only part of the picture. Learn how stock, commissions, payment fees, and service visits affect what your machine earns.
Vending machine inventory tracking: know what’s stocked and what to buy
Track stock by product and machine, explain missing units, and build your next shopping list. Includes a worked inventory example for a small vending route.
What to track in a vending machine spreadsheet
Organize machine details, sales, expenses, inventory, and service visits. See which records belong together and what the $79 spreadsheet toolkit includes.
Placing a snack, drink, or combo machine? Read the snack and drink vending location guide.
Try the numbers before you buy.
Use the free calculator to explore how sales, stock costs, commissions, and service expenses affect a machine’s contribution.
Illustrative inputs only. Replace them with your records or documented assumptions.
Open the standalone profit calculatorTry the free cost calculator
Monthly · USDWhat’s left after expenses?
Illustrative example. These inputs are not industry averages.
Left after the costs entered$155.0025.8% of sales
Sales − goods sold − host commission − payment fees − operating costs. Before financing, depreciation and tax. Include labor and repair reserves in your operating costs; this is not take-home profit.
Free location checklist
Considering a new location? Take this with you.
Use this free checklist to assess potential customers, machine placement, nearby competition, and restocking access before you say yes.
Open the free checklist
Read it in your browser or print it for a site visit.
Put your next vending decision on paper.
Get the complete Operator System. Make it your own.