Route, profit, and inventory XLSX
Monthly Income & Expense Tracker
Build a monthly record that explains where the collections went.
Made for: An operator reconciling monthly records and preparing organized expense information for a bookkeeper or tax professional.
Look inside the fileInside the workbook
The working tabs
- Monthly Log
- By Machine
- Tax Summary
- How to Use
Editable XLSX file with an included Start Here tab. Use a compatible spreadsheet app and review formulas after opening.
What this file helps you do
Keep revenue and spending together
Monthly Log separates machine revenue, product purchases and operating expenses across January through December. Categories include host payments, payment fees, route costs, repairs and insurance.
Review individual machines
By Machine provides a separate monthly revenue and product-cost breakdown. Use it to see which locations need closer review rather than relying only on the annual total.
Prepare a useful handoff
Tax Summary brings annual category totals together for review. Keep receipts and source records with the workbook so your preparer can assess classification and any missing adjustments.
From download to use
Your first pass through the file
- Set the fiscal year and identify which source records support each category.
- Reconcile each month to collections, settlements and receipts.
- Review the annual summary with your accounting or tax professional.
Know what the file can tell you
The tax summary is organizational support, not a tax return or complete accounting system. Treatment of inventory, vehicle costs, depreciation and other deductions needs professional review.
Before you download
A closer look
Does this connect to my bank or payment processor?
No. Enter the amounts yourself using your records. The file does not import transactions, reconcile a bank account automatically or submit tax information.
What do I receive when I buy?
The $79 Operator System includes this file within a ZIP containing 25 operator files: 19 XLSX spreadsheets, five PDF guides and one DOCX agreement. Start Here and a file manifest are also included. You supply your own business data; the files do not connect to machines, banks or payment accounts.
VendingAnalysis Operator System
Put this tool to work with the rest of the kit.
Get Monthly Income & Expense Tracker and the other 24 operator files in one download.
Get the complete bundle · $79